How to get the most out of your business trip

by Traveleads | March 5, 2020 | Latest News On The Ground

Business trips. Love them or hate them there’s nothing quite like a face to face meeting to establish and build business relationships. No matter how glamorous the destination is, business travel can be challenging as you try to navigate from A to B in a different city and away from your ‘natural’ habitat.

Whilst getting the job done is important, experiencing and enjoying the local culture is also a valuable experience as you appreciate ‘life’ and ‘work’ in a different country. Doing both can seem quite overwhelming, especially if you’re on a tight schedule. However, to give you a helping hand we’ve created our top tips on how to get the most out of your business trip…


It might not be as romantic as going on a spontaneous holiday but making sure you have everything carefully planned is the secret to every successful business trip. Having flights, transports, hotels – even your breakfast – organised in advance can save a lot of stress, especially if you have a jam-packed agenda or short time away. It’s also important to leave some leeway when travelling as disruptions are always inevitable.


You’ve planned everything including the finer detail, but have you any idea what the destination is like? What’s the temperature? What are the local delicacies? Are there any sights you have to see? Doing some simple research so you are familiar with the uncharted territory will certainly ease your experience and allow you to plan to fit in some personal time. Ask your travel consultant what kind of area your hotel is in, research online or find the latest ‘hot spots’ by searching the location tag on Instagram.


As part of your plan and research, putting together an itinerary will keep you in control.  It can make you feel more relaxed as you’ve scheduled when you’re working and when you’ll have time to enjoy your cultural surroundings. You can use your itinerary to detail important specifics like your hotel address, transport times, places of meetings, bios on who you are meeting etc.  Detailed preparation is key… as well as ensuring you have all the required travel documents!

Cultural considerations

No culture is the same, and it would be a very boring world if it was.  In business, translation across different cultures can often be misinterpreted. Therefore, it’s important to have knowledge and appreciation for how business is done ‘culturally’ in your visiting destination. For example, in some cultures, business is done with people they know and trust and in other cultures, it may be prudent to bring along a small gift. So, establishing connections and relationships with the company is valuable for future business success – you could even try learning a few words and phrases to impress and show an air of respect.


Time to explore! Take advantage of the city and what it has to offer – you never know what gem you might find and it’s always good to get some fresh air!  It can also give you additional discussion points when in business scenarios which enhances the relationship building success. Explore museums, art galleries, parks or try walking tours; or if you’ve been to your destination before, be adventurous and go outside your comfort zone. Have dinner somewhere new or try a local bar for a drink; if you don’t have much time, wander outside the hotel for breakfast and sample a local delicacy instead.


Whilst you’re working away things can get quite hectic, so it’s important to take some ‘me time’ to replenish and rejuvenate your wellbeing. Whether that’s  going for a run or walk in the park, reading a book, exploring the shops or practising some yoga before a meeting, it will help you relax and reduce any work pressure.


Above all else, stay safe.  You’ve done your research and planning which is a great start but also consider checking travel advisories, news and information sources on best practices for travelling to different regions to give you deeper insight.  Try and travel light and avoid luggage that may draw attention.

Stay connected. Unfortunately, major events can happen at any time so always have your phone on hand and ensure someone knows where you are at all times.

Here at Traveleads, we can help businesses look after travelling employees on the move.   We’ve invested in the latest traveller tracking technology, which provides up to the minute information about who is where and when. Your safety is our priority, so in the event of an emergency we can tell you exactly who may be affected and identify those en-route to (or from) any specific location – we can even arrange for  push notifications to be sent to mobile devices if you are unable to contact your people.

To find out more about we can help you make the most of your business trip, get in touch with our team of experts here.

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